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Clarke University Logo

Student Accounts

The student accounts office is responsible for billing and collection of tuition, fees, room and board. Student checks can be cashed with a valid Clarke ID, and work-study and campus payroll checks are distributed through this office. This office is located near the Registrar’s Office on the second floor of the Wahlert Atrium.

General Information

  • Payment plans are required each semester.
  • To receive transcripts, the student account balance must be $0.
  • To receive grades, the student account balance must be under $25.
  • To register for classes, the currently enrolled student account balance must be under $500. For returning students, the student account balance must be $0.
  • To participate in graduation, receive a diploma or transcript, the student account balance must be $0.

Deposits

A tuition deposit is required for new enrollees. If the student lives on campus, the deposit is split; half goes toward tuition and half goes toward a room deposit. Room deposits will be refunded once a student moves off campus or graduates. If a student has an outstanding balance or room/dorm fines, this $100 will be applied to the outstanding balance first before refunds are issued.

Pay your confirmation deposit:

Refunds

A refund may be requested from the student accounts office after the last day to add/cancel classes for an actual credit balance on a student’s account. A check is issued within two weeks after the request is approved. A credit balance from a federal loan is automatically refunded after the last day to add/cancel classes or within two weeks. If refunds are under $10.00, student accounts will apply the credit to your Clarke Card to use on campus.

Tuition Refund Policy

  • You will have until the close of post-registration day to make changes to your enrollment without penalty.
  • After this date, changes to your schedule whether adding or subtracting classes may be pro-rated. See more on our refund policy here.
  • This rule does not apply if you fully withdraw from the university. In that case, your tuition will be prorated based on the number of days attended.
  • For students who fully withdrawal with Clarke University during the semester, please visit the withdrawal policy webpage. For information regarding how calculations for refunds are performed, please click here.

Check Cashing

Personal checks, travelers checks and money orders may be cashed in Student Accounts. In addition, students may cash their checks issued by Clarke University. Personal checks may be cashed up to $100 by presenting a photo I.D. (Iowa Driver’s License or state I.D. card) and a current Clarke I.D. Personal checks for students include checks for Work Study and may be cashed at any amount. A $25 fee will be charged for each returned check. After one returned check, the check cashing privilege is revoked. Students with financial holds on their student tuition account will not be allowed to cash checks.

Employees who receive their salary via check will pick up their check from Student Accounts during normal business hours.

Account payable checks held for individuals will also be picked up from the Student Accounts window during normal business hours.

All checks must be signed by the individual to whom the check was written.

Automatic teller machines (ATMs) are available on campus and at area banks. DB&T has ATMs located in the Student Activity Center and in Mary Josita Hall just outside the upper level of the Student Dining Room.

Financial Clearance

All students must select a payment plan through CU hub once bills are available. Failure to complete the payment arrangement may result in late payment fees and/or suspension of a student’s meal plan until a payment plan is in place. On drop/add date (2 weeks after the start of classes) all student accounts will be reviewed. Those without a current payment arrangement plan will be charged a $50 late fee. Additionally, any outstanding balance may be subject to finance charges on a monthly bases until paid in full.

Other Charges

During the course of the semester or year, students may incur additional fees, fines, or assessments that must be paid in full at the time they are billed. Examples of such charges are damages in the dorm, library, parking tickets, etc.