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Clarke Student Association Constitution

Preamble:

To be the voice of the Clarke student body through the interactions of leaders from all facets of the Clarke community.

Article I: Name

The name of the organization shall be the Clarke Student Association (CSA).

Article II: Membership

All full-time students enrolled at Clarke University who have paid annual activity fees are members of this organization and enjoy the privileges of active membership. Part-time students who choose to pay Association dues are also active members.

Article III: Officers

The Clarke Student Association offices shall be President, Vice-President, Secretary, and Treasurer of the Executive Board.

Article IV: Senate

    Section A: Purpose of the Senate

The student Senate is the governing body of the Clarke Student Association. It is called upon to represent that body in matters needing to be deliberated and voted upon.

    Section B: Members of the Senate

The Senate consists of the four Clarke Student Association officers, the officers of the freshman, sophomore, junior, and senior classes.

Article V: Executive Board

    Section A: Description

The Executive Board is the executive branch of the student Senate. It is empowered to carry on Senate business when the full Senate cannot meet. All proposals requiring Senate action shall be submitted to the Executive Board for review.

    Section B: Membership

The Executive Board consists of the four CSA officers as listed in Article III.

    Section C: Duties of the Executive Board

  • To coordinate the direction, objectives and goals of the Senate.
  • To call all Senate meetings.
  • To create the agenda for all Senate meetings.
  • To confirm all appointments to standing committees made by the CSA president.
  • Prepare and present a budget at the first meeting following the notification of the CSA account status for approval by the Clarke Student Association Senate. The budget should include total amount provided to CSA from administration, amount allocated to clubs, and any other expenses projected during the semester. This budget may be amended by the Executive Board at anytime throughout the semester.

Article VI: Standing Committees

The CSA president shall appoint standing committee with student representatives as needed.

Article VII: Meetings

  • Regular Senate and Executive Board meetings will be called according to the by-laws.
  • The Executive Board and Class Presidents shall have one formal meeting each week while classes are in session. Time and place will be determined by the Executive Board members.
  • Chartered organizations receiving funds are required to attend a monthly Senate meeting.

Article VIII: Quorum

A quorum of 2/3 membership of the Senate shall be necessary for business to be conducted.

Article IX: Voting Rights of Association Members

All Clarke Student Association members are eligible to vote in student elections.

Article X: Amendments

Amendments to the constitution shall be approved by a simple majority of the Senate at any regular meeting at which a quorum is present.


By-Laws of the CSA

Article I: Duties of the Executive Board

    Section A: Duties of the CSA President

  • To preside over the Senate.
  • To call meetings of the Senate.
  • To call meetings of the entire student body when necessary.
  • To make at least one appointment to each standing committee.
  • To serve as an advisor to a class to be determined annually.
  • To serve as liaison between the student body, Senate, and University administrators.

The President shall have a vote on the Executive Board. S/he shall have voting privileges in the Senate only in the case of a tie.

    Section B: Duties of the CSA Vice-President

  • To serve as the Vice-President of the Senate at all meetings.
  • To assume the duties of the President in the case of absence or vacancy of office.
  • To serve as administrator of task forces created by the Senate.
  • To serve as a class advisor to be determined annually.
  • To appoint the homecoming committee chairpersons
  • To serve as parliamentarian regarding adherence to the CSA constitution.
  • To serve as liaison between the student body, Senate, and University administrators.

The Vice-President shall have a vote on the Executive Board and the Senate.

    Section C: Duties of the CSA Secretary

  • To serve as the Secretary of the Senate at all meetings.
  • To record the proceedings of all Senate and Executive Board meetings and make recorded minutes available to all Senate members.
  • To post decisions and actions of the Senate.
  • To be responsible for all Senate correspondence.
  • To serve on task forces when called upon.
  • To serve as a class advisor to be determined annually.
  • To serve as liaison between the student body, Senate, and University administrators.

The Secretary shall have a vote on the Executive Board and the Senate.

    Section D: Duties of the CSA Treasurer

  • To serve as the Treasurer of the Senate at all Senate meetings.
  • To account for all funds dispersed or received by CSA.
  • To disperse funds with executive board approval.
  • To review and account for expenditures made by each chartered organization on a monthly basis.
  • Prepare a Treasurer’s Report outlining expenses and income and have it available at each Senate meeting.
  • To serve on task forces when called upon.
  • To serve as a class advisor to be determined annually.
  • To serve as liaison between the student body, Senate, and University administrators.

The Treasurer shall have a vote on the Executive Board and the Senate.

Article II: Duties of the Class Officers

    Section A: Basic Duties

    All officers must:

  • Organize and complete at least one service project per semester with their class.
  • Hold at least one office hour per week in the CSA office.
  • Provide a detailed record of events for future class officers.
  • Attend all Senate meetings.

    Section B: Class President

  • To call and preside at all class meetings.
  • To serve as the liaison between the class, Executive Board, and Senate.
  • To inform the respective classes of Executive Board and Senate decisions.
  • To serve on task forces when called upon.
  • To attend all weekly Executive Board meetings.

    Section C: Class Vice-President (Sophomore, Junior, and Senior classes only)

  • To implement class events.
  • To publicize class events and meetings.

    Section D: Class Treasurer

  • Submit class budget.
  • To maintain the class budget and submit a monthly report to the Executive Board Treasurer.

    Section E: Class Secretary

  • To record proceedings of class meetings.
  • To be responsible for all class correspondence.

Article III: Duties of Chartered Organizations

    Section A: Procedures for Chartering

All student organizations shall be recognized annually by the Executive Board upon completion of a charter application, budget (if a funded group) and submission of constitution (if changes have been made).

    Section B: Attendance

  • Each organization must have a minimum of 2 officers present at each Senate meeting. One unexcused absence will be permitted. After the second and each subsequent offense, failure to attend will result in a 10% deduction of the organization’s original budget.
  • If an officer is unable to attend, every effort must be made to send a proxy and the Executive Board must be notified.
  • Each officer can represent up to two different organizations at each Senate meeting.

    Section C: Service Projects

  • Each organization must have a minimum of 2 officers present at the designated monthly Senate meeting. One unexcused absence will be permitted. After the second and each subsequent offense, failure to attend will result in a 10% deduction of the organization’s original budget.
  • If an officer is unable to attend, every effort must be made to send a proxy and the Executive Board must be notified.
  • Each officer can represent up to two different organizations at each Senate meeting.

    Section D: Term of Office

The terms for student organization officers shall be January to December. Exceptions to this may be considered by the CSA Executive Board on an individual basis.

Article IV: Budget Policies

    Section A: Allocation of Funds

  • Only those organizations that are chartered are eligible for funds.
  • A pre-determined amount of money will be allocated to each class and organization. This amount is to be determined by the CSA executive board, based on the total amount available each semester. (Please see Section H for fundraising details.)
  • Budgets will be submitted each semester and reviewed by the Executive Board for approval.
  • Funds will be deducted upon failure to complete duties, as outlined in Sections B and C of Article III of the By-Laws.
  • Expenditures exceeding the amount of the allocated budget will result in a negative balance the following semester.
  • Funds will be provided during the first semester of a new organization’s existence by proposal only.
  • Requests for additional funds can be submitted by a written proposal. The Senate or Executive Board may decide, based on current account status, whether to accept or deny a request.
  • Any purchase over $200 requires a purchase order and prior permission from the CSA Treasurer and Director of Student Activities.

    Section B: Clarke Activities Board

  • The Clarke organization in charge of activities and entertainment events shall receive a percentage of the available CSA funds each semester. The CSA executive board on a biannual basis will determine this percentage. The nature of this organization is to provide events and activities open to the entire student population, warranting a pre-determined percentage of CSA funds.

    Section C: Donations

  • Donations to organizations outside of the realm of CSA will not be provided by CSA. CSA money is generated from the student activity fee required of all full-time students. This money should be allocated back to Clarke Student Organizations only.

    Section D: Conferences, Symposiums, and Contests

  • Proposals for a percent of the cost of attending conferences, symposiums, or contests, specifically relating to an organization’s purpose, may be submitted to the CSA treasurer for consideration by the Executive Officers or the Senate.  Proposals must include a list of students who will be attending and proof of the registration fee. Three weeks’ notice is recommended; two week’s notice is required.

    Section E: Service Projects

  • Money will not be allocated for the specific completion of service projects (for example, if your group’s service activity involves making food baskets for needy families, organizations should not ask CSA to provide the money for the food. This money should be generated through a food drive, fundraising, dues, or individual member donations.)

    Section F: Fundraisers

  • If for whatever reason there is not enough money in your organization’s account to pay the starting costs, please contact the CSA treasurer about the possibility of a loan.
  • Any money that is fundraised by an organization or class will be matched by CSA, up to a set amount to be determined by the executive board*. This will hopefully encourage groups to generate a portion of their own funds while providing an equal opportunity for all organizations to obtain funds.  (*Up to $300). 
  • Donations to outside organizations will not be matched according to Article 4, section C.
  • Dues are not considered a fundraiser.
  • Money for T-Shirts or other clothing for the group is considered fund raising.

 

Article V: Nominations and Elections

    Section A: At-large Election

All students paying the annual activity fee are eligible to vote for CSA executive officers.

    Section B: Time of Elections

  • Nominations and elections for the offices of the Executive Board, the Sophomore Class, the Junior Class, and the Senior Class will be held annually in the spring semester.
  • Nominations and elections for the Freshman Class will be held annually in the fall.

    Section C: Method of Nomination

  • Candidates for office shall nominate themselves and/or be nominated by another student.
  • Procedures for nominations and elections shall be determined by the Executive Board.

    Section D: Eligibility of Candidates

  • Any student paying an activity fee may run for an office of his/her respective class.
  • Only sophomores, juniors and seniors who have been active in the Senate for at least one year are eligible to run for an Executive Board position.
  • All candidates must be in good academic standing, as determined by Clarke University.
  • All candidates must be full-time students enrolled at Clarke University for the duration of their time in office.

    Section E: Voting

  • All officers shall be elected by a simple majority.
  • All students paying an activity fee are eligible to vote.
  • Class officers shall be elected by members of their respective classes.
  • Executive Board officers shall be elected by the sophomore, junior, and senior classes for the following year.

    Article VI: Resignation and Impeachment

    Section A: Acceptance of Resignation

The Executive Board may accept the resignation of any CSA officer who is unable to fulfill the responsibilities of his/her position.

    Section B: Announcement of Resignation

A written resignation shall be submitted to the Executive Board; any resignation of a class officer shall be announced to the class; any resignation of an Executive Board officer shall be announced to the student body.

    Section C: Filling Vacant Offices

If a vacancy occurs in office, it shall be filled in the following manner:

  • In case of vacancy of the office of CSA President or Class Presidents, the Vice-President shall succeed in office. 
  • The Senate shall elect a new CSA Vice-President and the Class will elect the new Class Vice President.  
  • Nominations will be sought from the student body for the CSA position and from the respective Class for the Class Vice President.
  • In case of any other vacancy in an elected office, a new officer shall be elected in the same manner as above.

    Section D: Impeachment and Removal from Office

The Executive Board and the class or club to review a case shall hold a hearing. A vote shall be taken to determine whether the officer should be impeached. A ¾ majority is needed for proceedings to continue. If the officer is impeached then a second vote shall be taken to determine whether the officer shall be removed from office. If the officer is removed from office, the vacancy shall be filled according to Article V, Section C of the By-Laws.

Article VII: Meetings

    Section A: Members Invited

All regular meetings of the CSA Senate shall be open to all members of the Clarke University community, as referenced under Article II in the CSA Constitution.

    Section B: Frequency of Meetings

The Senate shall meet at least twice a month, at times to be determined by the Senate at the beginning of each school year.

Article VIII: Legislation

A motion or proposal put before the Senate shall be passed by a 2/3 majority of those members present and voting.

Article IX: Amendments

The By-Laws may be amended at any Senate meeting at which a quorum is present. Proposed amendments shall be presented to the Senate one week prior to voting on them. A 2/3 majority vote shall be required to approve amendments.

Article X: CSA Advisor

The Director of Student Activities shall serve as a non-voting advisor to the Senate.


Updated August 2012

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