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Human Resources Records

Record Category Retention Schedule 
EMPLOYMENT RECORDS  

Records relating to taking of leave under
Family Medical Leave Act

3 years
 
 

EEOC reports

5 years
 

EEO-1

7 years
 

Personnel files

7 years from termination
 

Training records 

4 years
 

In-Service records

4 years
 

Educational programs

4 years
 

Records of workers employed under
special certificates

3 years
 
 

Wage-hour administrator certificates
and notices

5 years
 
 

Immigration records

3 years after hire or 1 year after
termination, whichever is later

Attendance records

3 years
 

Other employment records 

3 years
 
 
OCCUPATIONAL SAFETY AND HEALTH RECORDS 
 

Medical tests and screening required by law 

30 years after employee
termination

Records of personal or environmental monitoring
of exposure to hazardous substances

30 years after employee
termination
 

Employee records of significant adverse effect to
health or environmental hazards

30 years after employee
termination
 

Employee records of allegations concerning
exposure to environmental hazards against
employer

30 years after employee
termination
 
 

Other employee health records 

7 years after employee
termination
 
BENEFITS; BENEFIT PLANS 
 

Description of benefit plans, seniority or merit
pay systems

1 year after term of plan
 
 

Benefit plan descriptions and ERISA benefits 

6 years
 
 
Back to Record Retention Schedules  
 
 
Last Updated 06/01/09   

 

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