MENU

Business and Finance

sub-menu-arrow

University Administration Records

Record Category  Retention Schedule
BOARD OF TRUSTEES AND OTHER GOVERNANCE, COMMITTEES AND MEETINGS  

Minutes of the Board of Trustees and Committees, Academic Committees,
and Administrative reports

Permanent
 
 

Minutes of other committees and meetings

5 years
 
 CONTRACTS/LEGAL  

Design and Construction contracts 

Life of building
 

Other contracts 

10 years after termination
 

Insurance policies 

Permanent
 

Equipment warranties 

Life of equipment
 

Patent, trademark and other intellectual property records

Permanent
 
 

Litigation, claims, risk management, incident reports

7 years
 
 

Authorizations for release of records, subpoenas, court orders

 7 years
 
 

Real property records 

Permanent
 

Policies and procedures 

10 years after withdrawal/revision
 
 REGULATORY RECORDS  

Accreditation records

Permanent
 

Licensure records

Permanent
 
 FACULTY RECORDS  

Faculty meeting minutes

10 years
 

Faculty promotion and tenure records,
and tenure review records

Permanent
 
 

Conflict of interest disclosures

Permanent
 
 SEARCH RECORDS  

Presidential search records

Permanent
 

Academic search records

2 years from date search is completed
 
 PUBLIC SAFETY RECORDS
 
5 years
 
 MISCELLANEOUS  

Annual Reports

Permanent
 

Commencement lists

Permanent
 
 
Back to Record Retention Schedules  
 
 
Last Updated 05/11/11  
  • CU Registration General
  • Giving_Christmas
  • CES holiday parties 2014