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Registrar Records

Record Category Retention Schedule
Add/drop request  3 years after request
Application to major 
 
5 years after graduation or
last date of attendance
Application for graduation
 
1 year after graduation or
last date of attendance
Academic disciplinary action records
 
5 years after graduation or
last date of attendance
Class rosters  Permanent
Class schedules  Permanent
Correspondence regarding academics 
 
5 years after graduation or
last date of attendance
Degree audit records
 
5 years after graduation or
last date of attendance
FERPA, requests for formal hearings Life of the affected record
FERPA, requests for disclosures of personally identifiable information Life of the affected record
 
FERPA, requests for nondisclosure of directory information 1 year after date submitted
FERPA, student’s written consent for records disclosure Until terminated by student or
life of the affected record
FERPA, waivers for rights of access 
 
Until terminated by student or
life of the affected record

FERPA, written decisions of hearing panels

Life of the affected record
General education/degree requirement waivers
 
5 years after graduation or
last date of attendance
Grade records (transcripts),
including change of grade
Permanent
Name and address changes 1 year after change
Program evaluation for graduates 
 
5 years after graduation or
last date of attendance
Transcript requests  1 year after request
Transfer credit evaluations
 
5 years after graduation or
last date of attendance
Veteran’s certification 
 
3 years after graduation or
last date of attendance
Back to Record Retention Schedules   
Last Updated 06/01/09  

 

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