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Admissions Data and Documents

Applicants Who Enter

Record Category  Retention Schedule
Acceptance letters
 
5 years after graduation or
last date of attendance
Advanced placement records
 
5 years after graduation or
last date of attendance
Applications for Admission/Readmission
 
5 years after graduation or
last date of attendance
Entrance examination reports
(ACT, SAT, GMAT, GRE, etc.)
5 years after graduation or
last date of attendance
Placement scores
 
5 years after graduation or
last date of attendance
Transcripts – other colleges
 
5 years after graduation or
last date of attendance

 
Notes:

Retention periods recommended above are based on:

  1. The forms are maintained in individual student folders kept in the Registrar’s office and are retained no longer than five years after graduation or date, term, or semester and year of last attendance.
     
  2. Uniform retention periods allow for the destruction of the entire folder which will save considerable sorting.
     
  3. Essential data will be recorded on Permanent Transcript Academic Records.
 Back to Record Retention Schedules 
Last Updated 06/01/09
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