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Emergency Guidelines

 

CHEMICAL SPILL

Clarke University has established a campus wide “Chemical Spill Procedures” plan.   In addition, each department that uses chemicals has developed, or will be developing, department-specific procedures for the safe handling of chemicals and spill containment / clean up.

These procedures shall be readily available within the respective departments, and all departmental personnel shall receive adequate training.  Only those with appropriate training, experience, and personal protective equipment will respond, to clean up a chemical spill.

If possible, check for any injuries, contain the spill, evacuate unneeded personnel to a safe distance and call for assistance.  Do not hesitate to ask others in the area for help.

For assistance, contact Clarke security X6393 (available 24 hours a day)  and/or facilities management at X8167 or X6326 (available Monday-Friday from 7 a.m. to 4:30 p.m.

If this is an emergency situation involving injuries, the possibility of, or an actual fire or explosion, evacuate the building or area and call 911 from a safe location, followed immediately by a call to Clarke security. Click here to view evacuation procedures.

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EARTHQUAKE

Remain calm and alert; listen for information and instructions from emergency crews and/or local officials.

Indoors:

  • STAY INDOORS, do not exit building or use elevators.
  • TAKE COVER underneath table, desk or doorway, if possible.
  • STAY AWAY from all windows and large glass objects.
  • AVOID being underneath heavier objects such as lights, wall hangings and other items, which may fall.
  • HELP DIRECT people with special needs to a safe place, if necessary.
  • WHEELCHAIR bound individuals should lock brakes.

Outdoors:

  • Move to an area AWAY FROM trees, buildings, walls, and power lines.
  • DROP TO KNEES and get into a fetal position close your eyes and cross your arms over the back of your neck for protection.
  • REMAIN in position until shaking has stopped.

After Shaking Stops:

  • DO NOT USE cell phones, EXCEPT to report serious injuries.
  • ASSIST in the building evacuation of people with special needs, if safe to do so.
  • TUNE radios to an emergency broadcast or local radio stations for news updates and instructions.
  • BE PREPARED to evacuate if instructed to do so. (The decision to evacuate from campus will be based on the severity of the earthquake and damage to buildings.)
  • University officials will provide instructions for immediate actions by means of door-to-door alerting, fire alarms, bull-horns, or electronic means if possible.
  • If evacuation is required, follow the evacuation procedures.
  • DO NOT ENTER any building that is deemed or looks UNSAFE.

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EVACUATION

In advance of an emergency, contact your department head for additional emergency preparedness related documentation/information.  Always be prepared. Learn where exits and routes to those exits are located. Know which route to take and which exit to use if evacuation is necessary.

If time permits during evacuation, and it is safe to do so, secure your workplace and take personal items.

In most emergencies, complete evacuation of the campus is not necessary. If, however, there is a major hazardous materials release, or other MAJOR incident, it may be necessary to relocate all College personnel to a safer location.  If evacuation from campus is required, you will be notified by university officials as to the location you need to evacuate to.

Evacuation from a Building:

If you are notified to evacuate a building verbally by appropriate authority, by an audible signal such as a fire alarm, or other electronic means (emergency mass notification), evacuate immediately following these procedures:

  • Remain calm and do not panic.
  • If time permits and you can do so safely, lock your office or work area.
  • Use the closest exit route that is not involved in the emergency.
  • Walk, do not run.
  • Do not use elevators.
  • Assist people with special needs as indicated by that person, or direct to the nearest stairwell.
  • Contact Clarke security at X6393 for assistance.
  • If emergency services are needed do not hesitate to call 911.
  • Gather outside moving at least 50 feet from the building. 
  • Keep the street, sidewalks and other areas clear for emergency services to respond to the site of the emergency.
  • Your supervisor / building captain will take roll and account for all personnel to the extent possible.
  • If you know of someone that is still inside the building, DO NOT enter yourself, contact university officials or emergency services.
  • DO NOT return to the building, until you are advised that it safe to do so by appropriate university authority. 

“In-Place” Evacuations:

In some instances, it is safer to evacuate “in-place” than it is to leave a building, e.g:

  • If smoke or fire is immediately outside your room.
  • If live electrical wires bar access to the exit.
  • If individuals with mobility disabilities are above or below ground floors.
  • If the hazard is fire or smoke, see “FIRE” section of this guide.

If you are unable to evacuate, attempt to notify someone of your situation and location and ask that they notify emergency personnel. If possible, call 911 and tell them your name, your location, that you are unable to evacuate, and why you are unable to evacuate the building. Follow directions of the 911 operator.

On-Campus Staging Areas:

After the initial evacuation, if it is necessary to move to a staging area, you will be notified where staging areas will be located. Additional information will be distributed as it becomes available.

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FIRE

If You Discover a Fire or See Smoke:

  • Remain calm.
  • If building alarm is not sounding, manually activate the alarm by using a fire alarm pull station located near an exit.
  • Immediately exit the building. Click here to view evacuation procedures.
  • Call 911 from the nearest safe phone, then contact Clarke security at X6393 from on campus phones, and from off campus dial (563)588-6393.

    NOTE: Dialing 911 from a cell phone does not automatically call Clarke security.

If Building Fire Alarm is Activated or Someone Informs You of a Fire:

  • Walk to the nearest exit.
  • DO NOT USE THE ELEVATORS
  • If able, assist people with special needs.
  • Notify emergency personnel if you know or suspect someone is trapped or still inside the building.
  • Gather outside at a designated area away from the building and do not attempt to re-enter the building until authorized to do so by university officials or emergency Services

If Caught in Smoke:

  • Drop to hands and knees and crawl towards the nearest exit.
  • Stay low as smoke will rise to ceiling level.
  • Hold your breath as much as possible; breathe through your nose and use a filter such as a shirt or towel.
  • If smoke is too thick, you may need to seek shelter inside a room that does not contain smoke. (see Trapped in a Room).

If Trapped in a Room:

  • Close as many doors as possible between you and the fire.
  • Wet and place a cloth material around or under the door to help prevent smoke from entering the room.
  • If room has an outside window, attempt to signal someone outside.

Clothing on Fire: (Stop, Drop, Roll)

  • Call for assistance as soon as possible, use phone or holler for help.
  • Roll person around on floor to smother flame.
  • Drench with water if safe to do so.
  • Obtain medical attention.
  • Call 911.
  • Report incident to supervisor and Clarke security.

Using a Fire Extinguisher:

Only use a fire extinguisher if the fire is very small and you have been trained in its use.  Notify others of the situation and pull the fire alarm.  If you can’t put out the fire, leave immediately, making sure the building alarm is activated and others are evacuating, and that emergency personnel are notified by calling 911. TOTAL AND IMMEDIATE EVACUATION IS THE SAFEST.

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FLOODING

Because of the geographic location of Clarke University, major flooding is a remote possibility. Minor or area flooding of the campus is a more likely scenario. This could be the result of major, multiple rainstorms, or a water line break. In the case of imminent weather-related flooding, university officials will monitor the National Weather Service and other emergency advisories to determine necessary action.

In cases of water line or water main failure, affected areas of campus will be evacuated as needed. In most cases, Student Life, Facilities Management and or Safety & Security will determine the appropriate level of evacuation. 

Remember water and electricity dot no go well together.  If it is unsafe for you to be in a flooded area you need to safely evacuate on your own.

Notify Clarke security for any flooding situation at X6393.

If you are evacuated from your building, do not return to your building unless you have been instructed to do so by appropriate university officials.

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MAJOR ACCIDENTS

Aircraft Accident:

When a private or commercial aircraft is involved in an accident, the Federal Aviation Administration (FAA) is the agency of jurisdiction. Subsequently, no one will be permitted near the aircraft. Smoke from a burning aircraft is very toxic and should be avoided. If an aircraft incident occurs on the campus, evacuation procedures will begin in the surrounding area.

If You Witness an Aircraft Accident:

  • Call 911.
  • Notify the operator of the accident location, the number of casualties (if known), any structures affected, and any other information they request.
  • If the crash scene is close to your building, notify your supervisor or appropriate university official, and evacuate if smoke from the crash scene moves in your direction.
  • DO NOT approach a downed aircraft. The responding fire department has equipment and personnel that are trained for such incidents.

Motor Vehicle Accident:

If you witness a motor vehicle accident involving injuries:

  • Call 911 immediately and remain on the scene until released by paramedics and police.
  • Advise the operator of the number of injured and their injuries.
  • Look for hazards that could affect you or responding emergency personnel (fuel, chemicals, etc.) and report them to the 911 operator.
  • DO NOT attempt to move the injured unless it is more dangerous to leave them where they are, i.e.: car fire.
  • Attempt to keep the victims calm and reassure them that assistance is on the way.
  • Notify emergency personnel of the number of injured and their locations.

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PERSONAL THREAT OR ASSAULT

Personal threat or assault includes threatening behavior that is deemed threatening or harmful by another individual(s).

Stalking:

  • If not an emergency contact Clarke security for assistance at X6393.
  • If this is an emergency, call 911 and Clarke Security. Seek the safety of others.
  • Do not confront alleged stalker.
  • Take note of physical characteristics and other identifiers of the suspect that you can report to the Dubuque Police Department and Clarke security

Assault:

  • Call 911 and Clarke security.
  • Remain with victim until emergency assistance arrives provided it is safe to do so.
  • If possible, attempt to get victim to a safe place.

Civil Disturbance:

Civil disturbances include riots, demonstrations, threatening individuals, crimes in progress, or assemblies that have become significantly disruptive.

  • Call 911
  • Avoid provoking or obstructing demonstrators.
  • Secure your area (lock doors, safes, files, vital records, and expensive equipment).
  • Avoid area of disturbance.
  • Continue with normal routines as much as possible.
  • If the disturbance is outside, stay away from doors or windows. STAY INSIDE!
  • Prepare for evacuation or relocation.

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POWER OUTAGE

The inherent danger during a power outage is panic; therefore, all Clarke University personnel should attempt to remain calm. In the event of an outage, Clarke University has emergency generators that immediately provide power to operate the fire alarm, and emergency lighting in the following buildings:

Mary Benedict Hall
Mary Josita Hall
Wahlert Atrium
Facilities Management
Keller Computer Center

To report a power outage call Clarke security at X6393.

Keep flashlights and batteries in key locations throughout your work areas.

Elevators will not work if there is a power outage and the generators will not provide power to them.  Check elevators for people inside and call security for assistance in getting them out of the elevator.

Major Campus-Wide Outage:

  • Remain calm.
  • Follow directions from university officials.
  • If evacuation of a building is required, follow the evacuation procedures.
  • Laboratory personnel should secure all experiments and unplug electrical equipment prior to evacuating. All chemicals should be stored in their original locations. If safe to do so, provide natural ventilation by opening all windows and/or doors. If this is not possible, or natural ventilation is inadequate, evacuate the laboratory until the power is restored.
  • Do not light candles or other type of flame for light or heat.
  • Unplug all electrical equipment (including computers) and turn off light switches.
  • Facilities management will turn off all equipment necessary prior to power being restored.

If People Are Trapped In an Elevator:

  • Tell passengers to stay calm and that you are getting help. Instruct passengers to pick up the emergency phone in elevator so they can provide direct information to the emergency responders.
  • Contact Clarke security at X6393 for assistance in getting out of the elevator.                
  • Stay near passengers until assistance arrives, provided it is safe to stay in the building.

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SEVERE WEATHER

Severe Weather Shelter Area:
Know in advance where the SEVERE WEATHER SHELTER AREAS are located in the building you are in. Signs are posted in the shelter areas.  If a large group will be on campus and there is a threat of severe weather, make arrangements in advance as to where the evacuation site(s) will be. If you must evacuate to your shelter area, and it is safe to do so, secure your office or work area before you leave. STAY IN YOUR SHELTER AREA UNTIL YOU ARE ADVISED BY UNIVERSITY OFFICIALS, THAT IT IS SAFE TO LEAVE.  IF YOUR SHELTER AREA DOES BECOME UNSAFE, YOU MAY NEED TO EVACUATE TO ANOTHER AREA ON YOUR OWN.

Click here for a list of shelter areas on campus.

Tornado:

A TORNADO WATCH means that conditions are favorable for tornados and severe thunderstorms in and close to the watch area.  Be prepared to seek shelter if the watch is upgraded to a warning.

A TORNADO WARNING is an URGENT announcement that a tornado has been reported and warns you to take immediate action to protect life and property.  You may receive this warning electronically, (TV/Radio, computer), verbally by Clarke personnel, or by phone.  You may hear the outdoor warning sirens for the City of Dubuque.

Note: The outdoor warning sirens are designed to alert people who are outside, and are not intended to alert people inside buildings. 

Indoors:

  • STAY INDOORS, do not exit building or use elevators. You could be trapped in them if the power is lost.
  • IMMEDIATELY go to the designated “Severe Weather Shelter Area” in your building.  Stay there until the all clear is given to you by appropriate University authority.
  • If unable to get to a designated shelter area –
    • GO directly to an enclosed, windowless area in the center of the building, corners or building support columns are best. Avoid middle of exterior walls.
    • STAY AWAY from all windows and large glass objects.
    • CROUCH DOWN and cover your head. Interior stairwells are usually good places to take shelter, and if not crowded, allow you to get to a lower level quickly.
    • AVOID being underneath heavier objects such as lights, wall hangings and other items, which may fall.
  • REMAIN INSIDE until tornado has passed or you are cleared to leave.
  • Do not use matches or lighters, in case of leaking natural gas pipes or fuel tanks nearby.
  • HELP DIRECT people with special needs to a safe place, if necessary.
  • IF INSTRUCTED to evacuate, follow the evacuation procedures.

Outdoors:

  • MOVE AWAY from trees, buildings, walls, and power lines.
  • SEEK the lowest possible ground, i.e. ditch, small trench. Lying flat in a ditch or low-lying area may be the only thing available. Note: Never enter an opening or trench where a “Cave in or Flooding” may be possible.
  • STAY AWAY from power lines and puddles with wires in them, they may be “Live”.
  • DO NOT USE matches or lighters, in case of leaking gas pipes or fuel tanks.
  • REMAIN in position until “noise and high winds” have stopped.
  • DO NOT ENTER any building that is deemed or looks UNSAFE.
  • To the extent possible, University officials will provide instructions for immediate actions by means of door-to-door alerting, fire alarms or bull-horns.

Thunderstorms & Microbursts:

Indoors:

  • STAY INDOORS, do not exit building or use elevators. You could be trapped in them if the power is lost.
  • STAY AWAY from all windows and large glass objects.
  • CROUCH DOWN and cover your head. Interior stairwells are usually good places to take shelter, and if not crowded, allow you to get to a lower level quickly.
  • AVOID being underneath heavier objects such as lights, wall hangings and other items, which may fall.
  • REMAIN INSIDE until storm has passed or cleared to leave.
  • Do not use matches or lighters, in case of leaking natural gas pipes or fuel tanks nearby.
  • HELP DIRECT people with special needs to a safe place, if necessary.
  • IF INSTRUCTED to evacuate, follow the evacuation procedures.

Outdoors:

  • MOVE AWAY from trees, buildings, walls, and power lines.
  • SEEK the lowest possible ground, i.e. ditch, small trench. Lying flat in a ditch or low-lying area may be the only thing available. Note: Never enter an opening or trench where a “Cave in or Flooding” maybe possible.
  • STAY AWAY from power lines and puddles with wires in them, they may be “Live”.
  • DO NOT USE matches or lighters, in case of leaking gas pipes or fuel tanks.
  • REMAIN in position until “noise and high winds” have stopped.
  • DO NOT ENTER any building that is deemed or looks UNSAFE.
  • University officials will provide instructions for immediate actions by means of personal  alerting, or bull-horns.

Hail:

  • SEEK protective SHELTER immediately.
  • REMAIN indoors or under protective shelter until hail has stopped, usually 5-10 minutes.

Lightning:

  • SEEK protective SHELTER immediately.
  • If OUTDOORS, DO NOT STAND underneath tall isolated objects. Avoid projecting above the surrounding landscape. Seek shelter in a low area under a thick growth of small trees. Open areas, SEEK LOW AREAS such as a ravine or valley.
  • GET OFF or AWAY from OPEN WATER as well as metal equipment or small metal vehicles such as motorcycles, bicycles, golf carts, etc. Stay away from wire fences, clotheslines, metal pipes, and rails. If you are in a group in the open, spread out, keeping people several yards apart.

REMEMBER – lightning may strike some miles from the parent cloud. If you feel your hair stand on end, lightning may be about to strike you. DROP TO YOUR KNEES and BEND FORWARD, putting your hands on your knees. DO NOT lie flat on the ground.

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