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Outlook Tips

How do I create an Out of Office / Vacation Rule?

  1. On the Tools menu, click Out of Office Assistant.
     
    Outlook Out of Office
     
  2. Click Send Out of Office auto-replies.
     
  3. On the Inside My Organization tab, type the response that you want to send while you are out of the office.
     
    Outlook Office Assistant
     
  4. Place a check next to Only send during this time range: if you want your out of office reply to only be sent at certain times.
     
  5. You can use the controls to change the font, font size, and other text formatting.

    Optionally, you can send auto-replies to people outside of your organization. You can choose whether to send an auto-reply to each person who sends you an e-mail message or only to people who are listed in your Contacts.
  6. On the Outside My Organization tab, type the response that you want to send while you are out of the office. You can use the controls to change the font, font size, and other text formatting.
     
  7. Select the Auto-reply to people outside my organization check box.
     
  8. Click My Contacts only or Anyone outside my organization to specify the people to whom auto-replies are to be sent.  When the Auto-reply to people outside my organization check box is selected, the Outside My Organization tab displays (On) next to the tab name.

How do I give someone else access to my calendar?

  1. Click on the Calendar tab located under Mail in the left pane.
     
    Outlook Share Calendar
     
  2. There will be links underneath the People's Calendars heading.  Click on Share My Calendar...
     
  3. This will open up an email message allowing you to send a sharing request to your recipients of the shared calendar.  Type the desired recipient in the To... line.
     
    Outlook Share Request
     
  4. If you are trying to request a calendar instead of sharing your own, uncheck Allow recipient to view your Calendar and place a check next to Request permission to view recipient's Calendar. The recipient will receive an email notifying them that you have requested to share calendars.

How do I create an Auto-Signature?

  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
     
    Outlook Signatures
     
  2. On the E-mail Signature tab, click New.
     
  3. Type a name for the signature, and then click OK.
     
  4. In the Edit Signature box, type the text that you want to include in the signature.
     
    Outlook Signatures and Stationary
     
  5. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.
     
  6. To add an Electronic Business Card, click where you want the card to appear in the signature text, click Business Card, and then click a contact in the Filed As list. Then click OK.
     
  7. To add a picture, place your insertion point where you want the picture to appear in the signature text, click Insert Picture, browse to an image, click to select it, and then click Insert.
     
  8. To add a hyperlink, place your insertion point where you want the link to appear in the signature text, click Insert Hyperlink, browse to a hyperlink, click to select it, and then click OK.
     
  9. Under Choose default signature, in the E-mail Account list, click an e-mail account with which you always want to associate the signature.
     
  10. In the New messages list:
     
    • If you want a signature to be inserted automatically in each message that is sent from the e-mail account that you choose, select a signature in the list.
       
    • If you do not want a signature to be inserted automatically in each message that is sent, select none in the list.
       
  11. If you want to include a signature in message replies and in forwarded messages, in the Replies/forwards list, select a signature. If not, select none.
     
  12. After you finish creating the signature, click OK.

How do I create a Distribution List?

  1. On the File menu, point to New, and then click Distribution List.
     
    Outlook New Distribution List
     
  2. In the Name box, type a name.
     
  3. Click Select Members.
     
    Outlook Distribution list
     
  4. In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
     
  5. In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Members. Do this for each person you want to add to the distribution list, and then click OK.
     
  6. The distribution list will be saved in your Contacts folder by the name you give it.  To select this distribution list from your address book, make sure you choose Contacts from the drop-down menu instead of Global Address List.
     
    Outlook Contacts
  • Fall Visit Days 2014
  • Arts @ Clarke
  • Homecoming 2014